Meetings are frequently occurring events in companies. Meetings are given such importance because they act as facilitators of better group functioning. Without meetings, the goal of the group will be lost and the performance of entire organization might suffer. However, in many organizations meetings are not fulfilling their expected function and are instead acting as a productivity-killer. Repeated surveys and researchers are showing that meetings are a time-wasting activity and are not producing any significant results. In this blog, I have mentioned several interactions that will surely enhance your meetings’ productivity.
One of the first thing that you must do to enhance your meeting’s productivity is by conducting meetings if and only when they are necessary. Use your divergent thinking and see if you can communicate the contents of meeting through some other medium. Only if the information is noncommunicable through other mediums, conduct the meeting. This strategy is very beneficial for the business owners who do not have their personal business space and hence must depend on the hired meeting rooms. Hiring meeting rooms for unproductive ends can leave a negative impact on your company. Hence, whenever you are getting meeting rooms, be sure that the discussion of the planned meeting contents will be useful for the company.
The other factor that is responsible for making meetings unproductive is an unnecessarily large number of invitees. Inviting a large number of people renders the meeting confusing and disorderly and naturally, this leads to a reduction in meeting’s productivity. To avoid such a situation make sure that you invite only those individuals who are in a supervising position. By doing so, you will have communicated your message to a small group of people, who will further relay it to a larger group. In this manner, you will be able to make the most out of your meetings. Again, this point is very relevant for business owners who hire meeting rooms because with such a strategy they’ll be able to fulfill their meeting purpose by hiring a relatively smaller room.
Another reason for the decreased productivity of meetings is their lack of efficiency. Many business-owners consume more than an hour just to impart information of worth about 10 minutes. Such inefficient management of the meeting leads to its unproductive outcome and also increased dissatisfaction with this activity. In order to avoid this mistake, make sure that you have prepared the content that is about to be discussed. Also, remove all irrelevant materials that are not strictly related to the content under discussion.